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Document Management Specialist  What They Do

Just the Facts


Implements and administers enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

This career is part of the Information Technology cluster Information Support and Services pathway.


A person in this career:

  • Conducts needs assessments to identify document management requirements of departments or end users.
  • Consults with end users regarding problems in accessing electronic content.
  • Monitors regulatory activity to maintain compliance with records and document management laws.
  • Assists in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Implements electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Administers document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Develops or configures document management system features, such as user interfaces, access profiles, and document workflow procedures.
  • Assists in the assessment, acquisition, or deployment of new electronic document management systems.
  • Searches electronic sources, such as databases or repositories, or manual sources for information.
  • Retrieves electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Manager, Enterprise Content Management -- Manages the processes that allow a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation in the most effective manner possible.
  • IT Project Manager -- Plans, initiates, and manages information technology (IT) projects
  • Document Control Manager -- Responsible for administering the company's controlled documents in accordance with customer and company requirements.
  • Business Process Analyst -- Responsible for understanding the workings of organization-wide processes to improve and maintain them.
  • Implementation Specialist --
  • Record Systems Analyst --
  • Business Records Manager --
  • Document Control, Electronic Content, and Records Manager --
  • Records Manager --
  • Document Management Consultant --